Procurement

Invitation to register on the GEMS Database of Suppliers 

The Government Employees Medical Scheme (GEMS) was registered under the Medical Schemes Act 131 of 1998 with effect from 1 January 2005 and commenced member enrolment on 1 January 2006. The Scheme’s registered office is based in the Menlyn Maine Precinct, Pretoria.

In accordance with the Scheme's Supply Chain Management Policy, GEMS may call upon suppliers in the database by way of requests for quotations, requests for proposals and/or tenders. Importantly, the registration of a supplier on the Supplier Database does not guarantee that organisation business or business opportunities going forward.

GEMS hereby informs the market, as part of its annual intervention, that suppliers who may be interested in rendering services or providing goods to GEMS can request an application form for completion and consideration.

Service providers who have completed an application prior to 2022 and who have not received an official response from GEMS must also complete a new application. Service providers who were added to the GEMS Supplier Database prior to 2021 will also receive an email from GEMS to complete a new application form and update their information.  Service providers who fail to submit a new application will be removed from the GEMS Supplier Database in due course.

According to GEMS’ SCM Policy, GEMS will not consider more than one supplier with the same or a majority of the same owners/ directors for the same database category. In such a case, the suppliers will be informed that only one of those suppliers can be considered for placement on the database for that specific category.

The work the Scheme will perform in 2026 may necessitate the provision of goods and services noted in the application document, which will range from consulting services to goods.

GEMS is committed to the principles of B-BBEE, and we adhere to all relevant legislation. The participation of B-BBEE controlled, B-BBEE owned companies, companies who are at least 51% Black owned, companies who are at least 30% Black Women owned, EMEs, QSEs, as well as Black Designated Groups as per the Codes of Good Practice and SMMEs is encouraged. Suppliers who do not have extensive experience in a specific category may also be considered in such categories and under specific circumstances. Certain categories of services as indicated in the application form may be reserved for suppliers who do not have extensive experience.

Currently, application forms can be downloaded from the GEMS website and can also be obtained electronically by sending an email to database@gems.gov.za. 

Interested suppliers are required to complete an application form, email and submit the forms electronically as well as the required documentation to database@gems.gov.za. No hard copy versions of any documentation that is delivered will be considered, and no application sent to another email address within GEMS, other than the noted address, will be considered.

Training/ guiding sessions available to support application completion

Non-compulsory sessions are made available to providers on how to complete the application as support to any applicants.  Suppliers who are interested in attending one of the sessions must email database@gems.gov.za, indicating which session they wish to attend, and must provide the company name and the email address to which the invitation can be sent.

Dates:  19 November 2025 and 27 November 2025: Time: 10H00-12H00

All enquiries should be directed by mail to database@gems.gov.za.

CLOSING DATE FOR APPLICATIONS:  ONGOING