Procurement

THE APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE TRUSTEE ELECTION MANAGEMENT SERVICES FOR THE GOVERNMENT EMPLOYEES MEDICAL SCHEME (GEMS) FOR A PERIOD OF TWO (2) YEARS, AFTER WHICH MAY BE ANNUALLY RENEWABLE FOR A MAXIMUM PERIOD OF THREE (3) MORE YEARS

Reference number: GEMS/TrusteeElections/2026/CON014

Please quote the applicable reference number in all correspondence, without a reference number your correspondence will not be attended to. 

Compulsory Briefing Session:

Date: 04 September 2026

Time: 11h00 to 12h30

Online via Microsoft Teams

Attendees joining the session more than 15 minutes after the starting time noted, i.e., after 11h15 will be deemed not to have attended the briefing session.

Prospective service providers are required to register their details on the ProcureWise system under “briefing session” section by no later than 10h00 on 03 September2026, indicating whether they will attend the briefing session.

Bidders will be provided with a link via email from the ProcureWise system to connect and join the session on confirmation of attendance.  Attendees must have their own copies of the bid document at the briefing session.

Request for and submission of bid document:

Bid documentation will only be available electronically in PDF or another format on the ProcureWise system, and you can download it from the link below from Monday, 24 August 2026.

https://procurewise.gems.gov.za

The bid documents can be downloaded electronically from the ProcureWise system at any time. Completed bid documentation must only be uploaded to the ProcureWise system as per the bid document instructions. Submissions made through any other mechanism, will not be considered.

Should you encounter a challenge to access the ProcureWise system, please contact GEMS ICT at ICTServicedesk@gems.gov.za or on 012 366 4618.

Closing Date: 23 September  2026 Time: 11h00

The time stipulated is in accordance with the time on the ProcureWise system, which has a built-in timer aligned to SAST/ UTC+2. Further submission details are contained in the bid document. Submission will be strictly electronic via the ProcureWise system. The ProcureWise system does not make provision for the uploading of any documentation after the closing date and time.

Procurement processes administered by GEMS and Nexia SAB&T

Invitation to register on the GEMS Database of Suppliers 

The Government Employees Medical Scheme (GEMS) was registered under the Medical Schemes Act 131 of 1998 with effect from 1 January 2005 and commenced member enrolment on 1 January 2006. The Scheme’s registered office is based in the Menlyn Maine Precinct, Pretoria. 

In accordance with the Scheme's Supply Chain Management Policy, GEMS may call upon suppliers in the database by way of requests for quotations, requests for proposals, and/ or tenders. Importantly, the registration of a supplier on the Supplier Database does not guarantee that GEMS will do business with that supplier or have business opportunities going forward. 

GEMS hereby informs the market, as part of its annual intervention, that suppliers interested in rendering services or providing goods to GEMS may request an application form to be completed and considered.

Service providers who completed an application prior to 2022 and who have not received an official response from GEMS must also complete a new application. Service providers who were added to the GEMS Supplier Database prior to 2021 will also receive an email from GEMS to complete a new application form and update their information.  Service providers who fail to submit a new application will be removed from the GEMS Supplier Database in due course. Suppliers placed on the Supplier Database have a responsibility to inform GEMS at least annually when pertinent organisational data changes to ensure it remains valid. 

According to GEMS’ SCM Policy, GEMS will not consider more than one supplier with the same or a majority of the same owners/ directors for the same database category. In such a case, the suppliers will be informed that only one of those suppliers can be considered for placement in the database for that specific category.

The work the Scheme will perform in 2027 may necessitate the provision of goods and services noted in the application document, which will range from consulting services to goods. 

GEMS is committed to the principles of B-BBEE and adheres to all relevant legislation. The participation of B-BBEE controlled, B-BBEE owned companies, companies that are at least 51% Black owned, companies that are at least 30% Black Women owned, EMEs, QSEs, as well as Black Designated Groups as per the Codes of Good Practice and SMMEs is encouraged. Suppliers who do not have extensive experience in a specific category may also be considered in such categories and under specific circumstances. Certain categories of services, as indicated in the application form, may be reserved for suppliers who do not have extensive experience. 

Currently, application forms can be downloaded from the GEMS website or be obtained electronically by sending an email to database@gems.gov.za.  

Interested suppliers are required to complete an application form, email, and submit the forms electronically, as well as the required documentation to database@gems.gov.za. No hard copy versions of any documentation that is delivered will be considered, and no application sent to another email address within GEMS, other than the noted address, will be considered.

Training/ guiding sessions available to support application completion

Non-compulsory sessions are available to providers on how to complete the application to support any applicants.  Suppliers who are interested in attending one of the sessions must email database@gems.gov.za, indicating which session they wish to attend, and must provide the company name and the email address to which the invitation can be sent.

Available dates:  09 October 2026 and 13 November 2026: Time: 10h00-12h00

All enquiries should be directed by mail to database@gems.gov.za.

CLOSING DATE FOR APPLICATIONS:  ONGOING