Appointment of a service provider for the supply, implementation, support and maintenance of the Governance, Risk & Compliance (GRC) Solution for GEMS with one (1) year support and maintenance which contract may be annually renewable for two (2) more years.

Bid reference: 
GEMS/GRCSystem/2023/CON012

Please quote the applicable reference number in all correspondence. Correspondence without a reference number will not be attended to. 

Compulsory Briefing Session:

Date: 18 October 2023

Time:15h00 to 16h30

Online via MicroSoft Teams

Attendees joining the session more than 15 minutes after the starting time noted i.e. after 15h15 will be deemed not to have attended the briefing session.

Prospective service providers are required to notify the relevant person at the respective email address indicated below for this requirement, before 10h00 on 17 October 2023 on whether they will attend the briefing session. Bidders will be provided with a link to connect and join the session on confirmation of attendance. Attendees must have their own copies of the bid document in the briefing session.

Closing Date: 08 November 2023  Time: 11h00

The time stipulated is in accordance with Telkom time, available by dialling 1026. Further submission details are contained in the bid document. Submission will be strictly electronic to the relevant email address. No late submissions will be considered.

Request for and submission of bid document:

Bid documentation will only be available electronically in PDF or other format, on request by email, from Tuesday, 10 October 2023 from the following person:

Gerald Chriwa by email at CON012.23GRCSystem@nexia-sabt.co.za

The bid documents can be requested electronically at any time but will be distributed during office hours which are between 08h00 and 16h30, Mondays to Fridays, excluding public holidays. Completed bid documentation must only be submitted in electronic format as per the bid document instructions. No hard copy submissions will be considered.

Procurement processes administered by GEMS and Nexia SAB&T

INVITATION TO BID

GEMS requires the services of suitably qualified and experienced service provider for the following service:

Required service Appointment of a panel of service provider to provide Travel Agency Panel Services for the Government Employees Medical Scheme for a period of one (1) year commencing 01 February 2021, which contract may be annually renewable for a maximum of 2 years. 
Reference number GEMS/TravelAgencyPanel/2020/CON014 Please quote the applicable reference number in all correspondence. Correspondence without a reference number will not be attended to.
Pre-qualification criterion GEMS will only consider bids from bidders who have at least a proven 51% Black ownership in terms of B-BBEE. 
Compulsory briefing session for requirement Date: 30 November 2020
Time: 11h00 to 12h00
Online via Webex Attendees joining the session more than 15 minutes after the starting time noted i.e. after 11h15 will be deemed not to have attended the briefing session.
Prospective service providers are required to notify Siziwe Kontsiwe at the respective email address indicated below for this requirement, before 10h00 on 26 November 2020 whether they will attend the briefing session. Bidders will be provided with a link to connect and join the session on confirmation of attendance.  Attendees must have their own copies of the bid document in the briefing session.  
Closing date for this requirement Date: 15 December 2020
Time: 11h00
The time stipulated is in accordance with Telkom time, available by dialling 1026. Further submission details are contained in the bid document.  Submission will be strictly electronic to the relevant email address.  No late submissions will be considered.
Request for and submission of bid documents for this service Bid documentation will only be available electronically in PDF or other format, on request by email, from Monday 23 November 2020 from the following person:
Siziwe Kontsiwe for GEMS/TravelAgencyPanel/2020/CON014 by email at CON014.20TravelAgencyPanel@gems.gov.za  
The bid document can be requested electronically at any time, but will be distributed during office hours which are between 08h00 and 16h30 Mondays to Fridays, excluding public holidays.
Completed bid documentation must only be submitted in electronic format as per the bid document instructions.  No hard copy submissions will be considered.
Procurement process administered by GEMS

Invitation to register on the GEMS database of suppliers 

The Government Employees Medical Scheme (GEMS) was registered in terms of the Medical Schemes Act 131 of 1998 with effect from 1 January 2005 and commenced member enrolment on 1 January 2006.  
 
In accordance with the Scheme`s Supply Chain Management Policy, GEMS may call upon suppliers in the database by way of requests for quotations, requests for proposals and/or tenders. Importantly, the registration of a supplier on the Supplier Database does not guarantee that organisation business opportunities going forward. 
 
Service providers who responded to the advert issued by GEMS on 24 November 2019 and closed on 31 January 2020 should not respond to this advert as this is only an update to the database. Only those who did not submit during the specified period need to apply should they wish.  Any other providers are also invited to participate. 
 
The work the Scheme will perform in 2021 may necessitate the provision of goods and services noted in the application document which will range from consulting services to goods. 
 
GEMS is committed to the principles of B-BBEE and we adhere to all relevant legislation. The participation of BBBEE controlled, B-BBEE owned companies, EMEs, QSEs as well as black designated groups as per the Codes of Good Practice and SMMEs is encouraged. Suppliers who do not have extensive experience in a specific category may also be considered in such categories and under specific circumstances. Certain categories of services as indicated in the application form may be reserved for suppliers who do not have extensive experience. 
 
Application forms can be downloaded from the GEMS website and can also be obtained electronically by sending an email to database@gems.gov.za. 
 
Interested suppliers are required to complete an application form and email the form as well as the required documentation to database@gems.gov.za. No hard copy versions of any documentation that is delivered, will be considered. 
 
Any application not received by the closing date, may only be considered during the next quarter. 
 
All enquiries should be directed by mail to database@gems.gov.za 
CLOSING DATE: 15 December 2020 @ 11h00